District Facility Usage
School-related groups and various civic, charitable, governmental, nonprofit, religious, and other organizations and individuals may use FCPS facilities and equipment according to policies and procedures established by the Fayette County Board of Education. District facilities and equipment may NOT be used for commercial (for-profit) activities.
Introduction to new procedures
(Effective July 2019)
Fayette County Public Schools has a new online facility request and rental system designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes and pay online.
In partnering with Facilitron, FCPS has launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time. You can view and request all district facilities at www.facilitron.com/fcps40502. Although the process of requesting/approval/management of facility use is now digital, what is implemented on Facilitron remains the same as dictated by school board policies on facility use. The district’s administrative staff makes final decisions on all facility use requests.
Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on the district’s behalf. Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.
The new Facilitron system went live for all sites with the start of the 2019-20 school year. Moving forward, the only way to request use of a district facility is by creating a Facilitron account and submitting a request online. Please review this video introduction to placing a request. For those who had reservations with FCPS prior to Facilitron, accounts have already been created on your behalf, and an automated email has been sent to you to create a password to access your renter account.
If you need any assistance setting up an account or in submitting a facility use request, please contact Facilitron directly at firstname.lastname@example.org or (800) 272-2962 ext. 1.
Facilitron: online facility request and rental system