Grant accounting handbook

Section XIII

Consultants, stipends, honorariums

Administrative procedure 03.22 AP.13 is presented for information

PERSONNEL 03.11 AP.13 HIRING

Use of Consultants

DEFINITION

Consultants are those individuals retained by the District via contract to provide services to the district or an individual school that present District staff are unable to provide. The kinds of assistance sought from consultants may include, but are not necessarily limited to, services such as: conducting fact-finding studies, surveys, and research; providing counsel and/or training in areas requiring special expertise; and, assisting the District with policy development and/or program recommendations.

WRITTEN PROPOSALS

Before entering into any agreement with a consultant, the District shall obtain from the consultant a written proposal that details, at a minimum, the following information regarding the consultant and services to be provided:

1. The qualifications held by the consultant, which offer proof of the individual's experience and expertise in the appropriate service area; 
2. The specific measurable objectives to be accomplished; 
3. The specific tasks to be performed;
4. The target dates for completion of tasks;
5. The method to be used to report results to the District and/or to deliver any "product," e.g., plans, recommendations, training, etc.; and;
6. Total costs.

USE OF CONTRACTS

Written contracts, based on the above proposal, shall be required in all cases where a consultant is employed by the District. Such contracts shall be approved in advance by the Board Attorney. Such contracts shall specify the full amount to be expended for the contracted services, including amounts for travel and related expenses.

Consultant contracts must be approved in accordance with Board Policy 01.11. (Please see blank contract on the Grants section of the FCPS Forms page.)

ELIGIBILITY

Current employees of the district may be used as consultants only if the times during which they are contracted in this role are outside the entire parameters of their calendar work year. Retired employees of the District may be used as consultants; however, they may earn no more than their final daily rate of pay as consultants during the first six (6) months following their date of retirement.

Professional service contracts

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Last update: 2/20/2004 4:01:26 PM