Accounting Office

The Accounting Office is responsible for administering the records and control of receipts and expenditures of Fayette County Board of Education's annual budget. This responsibility includes various areas of accounting policy and procedures including but not limited to such as: Fixed Assets, School Activity Funds, cash receipts, purchase order maintenance, monthly reporting and analysis, month end closing, year end closing, bookkeeper training, and annual audits for Fayette County Board of Education. It is the mission of the Accounting Office to offer informational tools to empower the end user to be more informed in all areas of accounting.

Fixed Assets

In June of 1999, the Governmental Accounting Standards Board (GASB) enacted changes in the way school districts report their finances to the public. These changes mean that now Fayette County Public Schools must report the value of capital assets within the body of the financial statements. Learn more about fixed assets and GASB #34.

School Activity Funds

Public trust demands an efficient system of accounting for all money received and expended through school activity fund accounts. The system of safeguarding and accounting for activity funds is dependent on the soundness and effectiveness of board of education policies and guidelines. The board has the responsibility of insuring accurate accounting for all accounts as well as insuring activity funds are expended as intended by the fund-raising event. The procedures contained in the Activity Funds Redbook (Adobe Acrobat document) provide a method of uniform accounting for school activity funds a mandated by 702 KAR 3:103(3) and KRS 156.070.

Activity Funds Audit Reports - 2004 (Adobe Acrobat documents)

• Part 1
• Part 2

Resources

All online forms are located in the Financial Services section of the FCPS Forms Download page.

Cashier Guidelines (Adobe Acrobat document). This document offers instructions to Support Services staff in receipt and handling of district funds. Refer all questions to Nancy Kaylor or Vida Brown.

Fee Waiver Reimbursement (Adobe Acrobat document)

Accounts Payable Instructions

Hiring, Use of Consultants (Adobe Acrobat document)

Gift Certificates and Taxes (Adobe Acrobat document)

Financial Services Home

Last update: 5/29/2007 2:41:42 PM     Printer friendly view