CLASSIFIED ADVISORY COUNCIL MINUTES

OCTOBER 3, 2005

MEMBERS PRESENT: Brenda Carter, Fay Isaacs, Diana Rolph,– Administrative Support; JoAnn Bright – Custodial Staff; Barbara Hayes – Law Enforcement; Russ Southworth, Doug Botkin – Maintenance; Phyllis Abernathy – Paraeducators; Sheila Sonka – Technology; Marcus Dobbs, Bob Glass, Scott LaFollette – Transportation; Doug Townsend - Warehouse.

ADMINISTRATORS PRESENT: Stu Silberman - Superintendent; Diana Shoop, Elizabeth Simpson – Human Resources.

Stu called the meeting to order at 5:28 p.m.

OLD BUSINESS

The “Do Not Block Intersection” sign is posted at P.L. Dunbar. It is not on Man-O-War Blvd but is on the P.L.D. campus facing the building. It was suggested to move the sign from the second island to the first island and to make it double-sided. Stu will request that Mary Browning get this taken care of.

Regarding the request for a meeting with Administrative Support staff members and select administrators, Mary has requested a list of the administrators the staff members want to meet with and she will schedule.

Regarding the custodians only being scheduled for 2 hours for Saturday Detention when the program runs for 4 hours, Stu says that custodians should be there the whole time and will see that this is taken care of.

Regarding the crosswalk at Blueberry and Bellefonte, Mary has checked with the city about moving the sign.

Regarding flex scheduling, Stu is planning on discussing and clarifying this procedure with the principals at their next meeting scheduled for October 12th.

Regarding Bus Drivers and Monitors with no e-mail accounts, Stu is going to request that all FCPS employees have e-mail accounts set up. Important District information is being distributed via e-mail now and everyone needs to have access. Stu will ask Mary to make sure that all employees have e-mail accounts.

NEW BUSINESS

ADMINISTRATIVE SUPPORT

Fay Isaacs stated that she was pleased with how smoothly the open enrollment for the Sick Leave bank went. The Master List has been reconstructed and the process is being streamlined. She suggested that the web voucher should reflect whether the employee was enrolled in the sick leave bank or not.

Fay states that she had received many positive comments concerning the round table discussion that the Financial Services Department and the bookkeepers had. It had been very informative and helpful.

CUSTODIANS

JoAnn Bright requested clarification on the answer from the last meeting about whether a person could be put on a Conditional Renewal if they had not previously been in progressive discipline. Stu is going to look closer at the policy and procedure regarding this issue and will get back with us. Stu also told JoAnn to let the employee know that they could appeal their recommendation of Conditional Renewal to him for review if they so desired.

JoAnn asked if the time spent doing building checks during the scheduled breaks in the work calendar could be “banked” like working X-days are under the new flex scheduling procedure. Stu indicated that Mary will need to provide the response to this issue.

PARAEDUCATORS

Phyllis Abernathy stated that Gail Grimes was unable to attend the meeting, however, that this would have been her last meeting. Gail had asked her to convey her appreciation for being allowed to serve on the committee. A motion was made by Stu to officially thank Gail for her years of service to the committee. Motion was seconded by Elizabeth Simpson and carried unanimously. Stu indicated that we should provide certificates of appreciation to outgoing members of the committee. Elizabeth Simpson will take care of that.

MAINTENANCE

Russ Southworth asked about the “Energy Defenders Program” – were the savings being passed along to the schools. Stu indicated that after the program had been presented to the principals, only one school had signed up. Diana Shoop suggested that the program needed to be communicated more effectively – many around the table had never heard of it. Stu indicated that the need for the program was even greater now than when first presented. The Board has budgeted for a 71% increase in natural gas costs and an additional ½ million dollars for diesel fuel for the bus fleet.

Russ asked about the Bluegrass Partnership for a Greener Community project. Stu stated that this partnership was with the city of Lexington, U.K. and the Fayette County Schools. The goal is to work with kids so that they can learn how to protect the environment. This includes a recycling effort. Our main part in the partnership is the education of the kids and to raise their awareness of environmental issues. The effort is being coordinated by Chuck Effinger, Kelly Breeding, Don Blue and Vince Mattox.

OTHER

The Warehouse Web site is up and running.

Some employees are taking their own time to volunteer in helping out the hurricane victims.

Diana Shoop indicated that the hourly classified employees did a wonderful job of following instructions, completing, and turning in their beneficiary forms for their Board provided life insurance policy.

The on-line United Way campaign is working out well. It was asked if a link to the on-line campaign could be connected to the pay voucher since that is the only time many employees get on the computer.

Kudos were expressed by Phyllis Abernathy for Connie Whitaker, the Food Service Manager at Glendover Elementary, who goes above and beyond her regular duties and volunteers for many things whenever help is requested. Kudos were also expressed by Fay Isaacs for Virginia Skirvin, Mail Specialist, for the assistance that she provides with mass mailings and purchase order printing. Stu reminded the committee of his “Fred sightings” that are reported in Stu’s News.

Fay Isaacs noted the passing of Andrea Webster, a former Administrative Support Staff member with the Special Ed Department. Services were to be conducted on Tuesday, October 4th.

Stu provided information about the new Japanese Saturday School that was to be built on the campus of Edythe J. Hayes Middle School. The Saturday School community will be paying $2 million for the construction of the building and then donating the building to the District along with $1 million to help offset maintenance costs for 20 years.

The meeting was adjourned at 6:45 p.m. The next scheduled meeting is November 14, 2005 at 5:30 p.m. in Conference Room A. The meeting for December 12 has been cancelled.

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